Employment Opportunities

opportunities are not worth missing…

Corporate Assistantr

The Foundation for the Rehabilitation of Drug Abusers (Caritas Malta) is seeking to recruit a Corporate Assistant on a full-time basis to provide comprehensive administrative support to the Corporate Manager. The selected candidate will play a key role in supporting the administrative and logistical requirements related to the activities carried out by the Corporate Unit.  

Role Responsibilities

Reporting directly to the Corporate Manager, the Corporate Assistant shall be primarily responsible for the following tasks:

  • Handle emails, phone calls, and internal communications.
  • Serve as a point of contact between internal units and external service providers to coordinate works and/or projects.
  • Liaise with external suppliers, contractors, and service providers to obtain and follow-up on quotations as well as scheduled works/projects.
  • Track deadlines related to maintenance projects or scheduled works, and follow up on tasks.
  • Assist in preparing project documentation and updates.
  • Maintain accurate records related to organisational assets, contracts, project documentation.
  • Assist with compliance and licensing processes and related reporting requirements.
  • Take minutes of meeting when requested and track action items.
  • Support ongoing corporate projects and initiatives.

Required Criteria

Any persons interested to apply for this position must meet the following criteria:

  • Possesses at least an MQF level 5 qualification.
  • Candidates with previous administration and office experience will be given preference.
  • Be highly organised, efficient in managing data/paperwork, and have an eye for detail.
  • Must have a high degree of accountability and flexibility.
  • Be able to work well under pressure in a dynamic, fast-paced work environment whilst meeting deadlines. Prioritization and multi-tasking skills are essential.
  • Have a can do attitude and problem-solving skills.
  • Have a strong aptitude for teamwork.
  • Must have good IT skills, typing skills, and confident in using general Microsoft Office applications especially Outlook, Excel and Word.
  • Be mature with sound moral values.
  • Possess excellent verbal and written communication in both Maltese and English.
  • Possess a clean driving licence.

Interested?

Interested individuals are invited to apply by sending their CV to the Human Resources Manager via email on vacancies@caritasmalta.org. Qualifications and experience claimed must be supported by certificates and/or testimonials. The deadline for applications is Monday 24th August 2026.

 

Click on the email sign to send a direct email to the HR Manager
DISCLAIMER: Caritas Malta is fully committed to protect its beneficiaries from any type of harm, abuse, exploitation and harassment. To this aim it promotes a strong Safeguarding culture and we follow safe recruitment procedures where candidates are asked to comply with background checks. Furthermore, Caritas Malta is an equal opportunities employer and all applicants will be considered for employment without discrimination on the basis of race, colour, nationality, religion, gender, sex, sexual orientation, marital status, or disability.