Employment Opportunities

DISCLAIMER: Caritas Malta is fully committed to protect its beneficiaries from any type of harm, abuse, exploitation and harassment. To this aim it promotes a strong Safeguarding culture and we follow safe recruitment procedures where candidates are asked to comply with background checks. Furthermore, Caritas Malta is an equal opportunities employer and all applicants will be considered for employment without discrimination on the basis of race, colour, nationality, religion, gender, sex, sexual orientation, marital status, or disability.

Finance Assistant

Full Time

Fondazzjoni Caritas Malta is seeking to employ a mature, reliable and energetic Finance Assistant to join its Finance Unit on a full-time basis.

Role responsibilities

Reporting directly to the Chief Financial Officer, the Finance Assistant will be responsible to:

perform day-to-day book-keeping tasks, including recording of invoices and payments;
maintain and reconcile the general ledger, and preparing working documentation as necessary to support the entries;
account for cash and bank transactions, effect transfers, make deposits, carry out bank account reconciliations, as well as monitor and reconcile petty cash on a monthly basis;
assist with end of month routines and reporting requirements;
prepare audit files and assist in the audit process;
provide finance-related administrative support;
liaise with internal and external stakeholders;
carry out any other duties as may be determined from time to time by the Chief Financial Officer.

Required criteria

Any persons interested to apply for this position must meet the following criteria:

have a minimum of two years working experience in a similar position;
be in possession of a recognised qualification at MQF Level 4 or a higher level;
be mature, meticulous and have excellent organisational and interpersonal skills;
be highly proficient in the use of accounting software packages and Microsoft Office applications, particularly Excel, Word and Outlook;
be able to work independently and highly adept in teamwork;
be proactive and enthusiastic to tackle new challenges with a ‘can do’ attitude;
be able to prioritise multiple tasks effectively and meet deadlines;
have good verbal and written communication skills;
be in possession of a clean driving licence;

Interested individuals are invited to express their interest by sending their applications together with their CV and at least two (2) reference letters to the Human Resources Manager via email on vacancies@caritasmalta.org. Qualifications and experience claimed must be supported by certificates and/or testimonials. The deadline for applications is Tuesday 11^th February 2025.

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Procurement Officer

Full Time

The Foundation for the Rehabilitation of Drug Abusers (Caritas Malta) invites interested individuals to submit their application and CV for the position of procurement officer on a full-time basis to work within the Corporate Unit.

Role responsibilities

The procurement officer shall assume fully responsibility for the entire procurement cycle of all purchasing needs of the organisation. Being directly accountable to the Corporate Manager, the selected person shall make sure that all Caritas units have their day-to-day needs addressed in time in relation to food supplies, housekeeping items, maintenance materials, stationery goods, and any other approved requests. Furthermore, they shall also assist in the procurement of items related to capital expenditures. The selected person needs to coordinate deliveries to ensure that goods and supplies are distributed in time, and furthermore ensure that they meet the desired quality and specifications.

This role necessitates an individual with excellent communication skills who is expected to liaise on a regular basis with all units within Caritas to understand their needs, as well as fostering and maintaining positive relationships with vendors to ensure an optimistic corporate continuity for the organisation. The procurement officer has to ensure that all purchasing and contractual documentation are in order, kept organised and up-to-date. Furthermore, the incumbent must see that all purchasing requests fall within budget criteria, and is expected to analyse numerical data and develop reports in order to monitor usage trends, stock levels, and asset inventory.

Required criteria

Any persons interested to apply for this position must meet the following criteria:

have at least 3 years of experience working in procurement with a proven track record;
preferably be in possession of an MQF level 5 qualification or higher in a related field;
be able to work under minimal supervision, under pressure, and meet deadlines;
possess a strong sense of initiative with a positive ‘can do’ attitude;
must have excellent communication and negotiations skills;
have sound organisational skills, be multi-tasking, and a good team-player;
must have a flair for working with numbers and analyse numerical data;
be proficient in Microsoft Office applications, especially Excel and Outlook, as well as be IT savvy to work on off-the-shelf procurement and inventory software;
be mature with sound moral values;
be in possession of a clean driving licence.

Interested individuals are invited to express their interest by sending their applications together with their CV and other relevant documentation to the Human Resources Manager via email on vacancies@caritasmalta.org. Qualifications and experience claimed must be supported by certificates and/or testimonials. The deadline for submissions of applications is Friday 31^st January 2025.

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Payroll & Administration Assistant

Full Time

Fondazzjoni Caritas Malta invites applications for the role of Payroll and Administration Assistant to work on a full-time basis.

Role responsibilities

The selected candidate will be part of the administration team and shall be responsible for a number of functions:

monitor employee’s attendance sheets;
collect attendance data and process staff salaries accordingly;
maintain employee payroll files;
submit the necessary statutory forms and liaise with local authorities / governmental entities;
issue periodic and ad hoc reports;
assist in auditing and licensing processes;
provide support in general office duties;
minute taking;
provide clerical and administrative support to senior management;
manage and distributing information internally;
assist in staff events and organisational activities.

Required criteria

We are looking for a smart person with a pleasant personality who meets the following requirements:

have a minimum of three years of experience working in payroll and office environment;
be in possession of a minimum of MQF level 5 qualification in a related subject;
must be knowledgeable on payroll procedures within the local law context;
be highly proficient in the use of electronic submissions, payroll software, and Microsoft Office applications particularly Word, Excel, and Outlook;
be highly organized, flexible and have an eye for details;
be capable of working on own initiative as well as in a team;
be able to meet deadlines and to work under pressure;
possess excellent communications skills in both Maltese and English languages;
have a strong aptitude to work in the social field;
have sound moral values.

Click on the email sign to send a direct email to the HR Manager